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Master Project Scheduler​


San Francisco

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Information & Communication Technology



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Ricky McCormies

Roles & Responsibilities 
Currently, we are seeking a ​Master Project Scheduler​ to join our team. Position Summary: 
 The​ ​Master Projects Scheduler​ is primarily responsible for development and ownership of a multi-project, inter-dependent Project Schedule that defines the milestones, timelines and events associated with Capital Projects, Tenant Improvements and Move Migration of headcount for cross-functional teams and vendors (occupancy planners, carpet installers, painters, electricians, furniture installers, etc) to deliver on non-capital OpEx projects of various scale and complexity. 
  • Plan, schedule and monitor non-capital tenant improvement project work (e.g. patching, painting, carpet replacement, modular furniture reconfigurations, minor electrical or construction work).
  • Project coordination activities:
  • Lead Kickoff meetings with Project Stakeholders, vendors and contributors
  • Identify scope of work and related services
  • Identify project milestones based on targeted vacancy and occupancy dates
  • Schedule and track the progress and quality of the work being performed by disciplines/ trades
  • Prioritize workload and schedule accordingly
  • Provide updates and maintain constant contact with team to adjust SOW and schedule as needed - this is a working and "living' document
  • OWN the outcome!
  • Coordinate with systems furniture  vendors for installs and reconfigurations with existing or new inventory for building "resets' and "fit-up' .
  • Works autonomously, collaborates with other team members, directs others and informs group as decisions are made.
  • As a primary Project Point Of Contact, you will be responsible to update your colleagues, clients, partners and assess satisfaction level of everyone.
  • Influences decision making by providing analysis and recommendations.
  • Communicate and act as liaison between internal and external service providers, customers, and management.
  • Facilitate and attend meetings, update schedule documentation as required.
  • Work with colleagues, facility management and vendors to recognize opportunities for improvement, ensure program requirements are met and strive to exceed client & customer expectations

Knowledge, Skills, and Abilities: Required
  • Excellent customer service approach and attitude
  • Works well and respectfully with people at all levels
  • 5 years experience in Facilities, Construction or Project  Management, Construction FIt-up, Modular Furniture installation or Corporate Interiors Planning & Design
  • A self-starting problem solver capable of providing and driving scheduling of practical solutions to common Tenant Improvement issues
  • Knowledge and understanding of construction and furniture installation sequencing
  • Understand how to adjust and prioritize scope, schedule and budget to facilitate the desired outcome.
  • Ability to manage vendor relationships, influence and push for desired results when needed
  • Working knowledge of MS Project & Smartsheets
  • Willing to learn from teammates while providing insight to industry best practices  
  • BA/BS degree and/or 10 years of architecture, interior design, facility, construction or project management related experience
  • Effectively communicate scope of work to colleagues, stakeholders and vendor crews (e.g. ​Gantt Chart​, timelines, workflow diagrams, drawing tool for floor plans representing workflow & logistics)  
  • Experience in Construction Project Management a plus
  • Working knowledge of a Project Management scheduling tools like MS Project
  • Working knowledge of Google Docs 

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